-
Administration +
- Compile and distribute management reports on a monthly basis
- Collect and receipt of all levies
- Follow up on levies in arrears
- Compile and distribute on a monthly basis management reports
- Keep full and proper books of account and records
- Demand and recover all levies and other sums payable
- Pay costs for expenditure chargeable to the body corporate
- Pay salaries and wages and all statutory deductions
- Pay all municipal accounts and other creditors or suppliers
- Keep a list of trustees, owners and tenants
- Make and sign applications for licenses, permissions and consents required
- Retain the body corporate’s books of account and financial records for a period of 5 years
- If money owing is not paid by an owner on time to arrange to send to the owner, the necessary statutory notices
-
Meetings +
- Assist and advise the trustees and the owners on any applicable procedural matters
- Arrange proxies, nominations and agendas for meetings
- Arrange, attend, minute and distribute minutes of general meetings
- Attend trustee meetings
- Arrange, draft and distribute resolutions of trustees and owners
- Provide notice of meetings of owners and trustees to registered bondholders and holders of future development rights
- Forward to owners, notices and circulars on behalf of the trustees of the scheme
- Comply with the Acts in respect of the update and retention of minute books, attendance registers, sectional plans, rules, insurance policies and all other permanent records of the body corporate
- Chair trustee and general meetings
-
Financial Management +
- Prepare and submit monthly financial reports
- Provide monthly variance report to monthly financial reports with explanation and actions
- Open and operate the necessary bank accounts
- Prepare annual estimate of income and expenditure
- Periodic review of the estimates of expenditure
- Keep full records of the administration including proper books of accounting
- Arrange annual audit
- Submit audited statements to the members of the body corporate
-
Maintenance and Cleaning +
- Assist the trustees with maintenance and cleaning of the common property
- Arrange and submit requested quotes to trustees
- Assist the trustees with liaison with service providers
- Assist the trustees to inspect work done by service providers
- Maintain the 10 year MR&R Plan
- Project management of repair and replacement projects
-
Insurance +
- Arrange the insurance of the building
- Assist the trustees with the determination of the replacement values
- Assist the trustees with quotations of insurance for replacement purposes
- Manage insurance claims on behalf of the body corporate and owners
- Assist trustees with the annual renewal of insurance policies
-
Legislative Duties +
- Assist the body corporate to register with the Ombud
- Assist the body corporate to comply with the Personal Information Act
- Assist the body corporate to comply with the Promotion of Access to Information Act
- Ensure compliance with the Sectional Titles Act, Ensure compliance with the Sectional Titles Schemes Management Act, Ensure compliance with Protection of Personal Information Act
-
Financial Year End +
- Prepare an annual budget for the administrative and reserve funds
- Prepare the annual financial statements for submission to the appointed auditor
- Compile an annual report reviewing the affairs of the body corporate for the financial year
- Prepare trustees annual report
You can rest assured, we are members of and comply with the requirements of these associations and organisations, following industry best practice. You are in safe hands!
